Playbook: UBO collection
Structured ownership capture with chasing loops and approval gates.
How we're different
- Long-running follow-ups, not one-time checks.
- Evidence links for every UBO field.
- Exception routing for mismatches and missing IDs.
Trust rule: AI drafts; humans decide for sensitive outcomes.
Required steps
- Collect owner names, roles, and ownership percentages
- Request owner identity documents
- Run KYC checks per owner (vendor)
- Resolve mismatches and exceptions
- Approval gate before finalizing packet
Evidence captured
- Uploaded owner IDs (hash + timestamp)
- Ownership chart snapshots
- Review and approval history
Standardize UBO workflows
Make UBO collection predictable and audit-ready.